President Carl Schroeder called the Oregon Association for the Deaf (OAD) board meeting to order, and requested that Trustee Erin Henry serve as the meeting secretary at 6:38 pm.

 

The amount to be changed to treasurer’s report on the most recent OAD minutes is $54,338.79.

 

Renwick Dayton was not supposed to make the motion at the most recent OAD meeting regarding the publishing of the OAD bylaws. So, someone else will need to make that motion before handing out the OAD bylaws.

 

Eric Przybyla made the motion to read the minutes as corrected and Margi Morgan seconded. Motion passed.

 

President Schroeder proposed to have the board meeting 4 times a year at different places. Like one would be at Chestnut Lane, one at a community center, one at Medford community center in Medford. We would come back home and talk about our travels to the different places. The purpose of this is so people can see us and talk about us.

 

The basement where OAD meeting is held at is state owned and the state is responsible for making it wheelchair accessible. There is also no exit door here.

 

President Schroeder wants to have the mini conference at Central Oregon Community College. Margi Morgan will run it.

 

First Vice President Report: Frank Mounts reported that Harris Communications likes the Deaf Oregon website so they will give 50 dollars for now – if they like it more later on in time, they will increase the payment to $250 every month. This is OAD’s only revenue as of now. The Deaf Oregon website is mobile friendly now.

 

Special email address for treasurer to send budget file attachments which will be converted to Google Docs for the public to view.

 

Treasurer’s report: David Wood reported that the OAD balance is $2,966.84. When the orid check is deposited then the account will go over $5,000. At the last meeting, we discussed how to pay off Red Lion Inn for the conference. David Wood took out $4,000 from endowment fund so it is all paid off.

 

David Wood brought up we need to hold off on giving the scholarships for about a year. The money comes from the scholarship fund. The money was spent on other things than the scholarship.

 

Small business fund is increasing economy is better – the scholarship fund is part of stock market and stocks are increasing so the money there is increasing.

 

Kevin propose that Oregon set up drama to raise funds for the OAD.

 

Carl asked if there any old business from last meeting but there’s none.   Now new business: 5 of them:

 

New treasurer will be voted

 

Frank Mounts proposed that the Deaf Oregon mailing list for people to sign up be put on deaforegon.com. David Wood has a concern about hackers. That was the discussion. If we have the username, and email then should be secure. Eric Przybyla seconded. Motion passed.

 

Frank Mounts proposed that credit cards be processed on deaforegon.com and will be run by Google Merchant. There was discussion about the safety of credit card numbers. Kevin Watkins seconded. Motion passed.

 

Margi Morgan proposed that Amala Brown be the new treasurer. Said to bend the bylaws – a nonmember become a treasurer but she will have to pay membership fee tonight. Kevin Watkins seconded. But as the talk went on, Margi Morgan withdrew her proposal. Kevin Watkins withdrew his second. David Wood proposed that we suspend the OAD’s bylaws in order to allow Amala Brown run as treasurer of OAD. Eric Przybyla seconded. No discussion was held. Motion passed. Margi Morgan proposed that Amala Brown become treasurer after paying membership fees tonight. Amala Brown has an accounting degree from RIT. Motion passed. Amala took the oath of treasurer for OAD.

 

Frank Mounts proposed that we pick three dates between June, July, and August for the mini conference which would be held at the Central Oregon Community College. Eric Przybyla seconded. Discussion included concerns about some events that may conflict with the mini conference. President Carl Schroeder wants us to type out the dates and then we vote through email. Margi Morgan seconded. Motion passed.

 

Frank Mounts proposed to reduce the scholarship money down to $500 from $750. Kevin Watkins seconded. President Carl Schroeder said we need someone responsible for the scholarship report. David Wood added it is a wise move just to reduce instead of stopping the scholarship for one year then people will think we stopped giving the scholarship. It is good for our image. All agreed that it is important to continue giving the scholarship. Motion passed.

 

Margi Morgan proposed that Renwick Dayton’s name be reconsidered – what to do with his name on the sentence from the November 3^rd minutes because he was not a member. Kevin Watkins seconded. Motion passed.

 

Margi Morgan proposed that her name be substituted with Renwick Dayton’s name on the sentence from the November 3^rd minutes. David Wood second. Motion passed.

 

Frank Mounts proposed that we brainstorm for the theme for the OAD conference. The communication for ideas will be via email Kevin Watkins seconded. Motion passed.

Kevin Watkins proposed that we find ways for fundraising project for theater. Eric Przybyla seconded then gave to Frank Mounts. Frank Mounts discussed why not having something like a comedy night. There would be simpler clothes, less props, and cheaper. David Wood seconded. Motion passed.

 

Margi Morgan proposed that President Carl Schroeder write a letter to ORID to discuss what’s up with the fact that the deaf couldn’t get into the workshop. It would have been good for deaf people to learn from DCS (demand control situation) but the Deaf trying to enter the ORID were refused. Carl wanted to get more info as to why deaf were rejected. Vote that President Carl find out why deaf are rejected. Kevin Watkins seconded. Motion passed.

 

Margi Morgan proposed that OAD lend tax id number to OSDAA for the purpose of publishing 40^th anniversary of OSD. Eric Przybyla seconded. Motion passed.

 

Margi Morgan proposed that OAD board and trustees should take a workshop on OAD bylaws. Discussion is to ask Renwick Dayton to present on that. Frank Mounts seconded. Motion passed.

 

Frank Mounts proposed to include the parliament in workshop. Kevin Watkins seconded. Motion passed.

 

President Carl Schroeder broke the tie to give JRNAD 70 dollars.

 

David Wood proposed to close new business.

 

Meeting adjourned at 9:31 pm.